make the S&F pane wider or narrower (hover over the dividing line until the cursor turns to a double-headed arrow, then drag). If you want to save this setting for all documents based on this document's template, click the Save settings in Template box. Now, tick and un-tick the list in the Styles to be Visible box. choose which styles you would like to see listed (in the Show box, choose Custom. see a description of the formatting for this style (hover over the style name) (See Figure 5)įigure 5: Hover your mouse over a style name to see how the style is defined. 
see how the style is formatted (the Styles and Formatting pane shows each style in its own formatting). select all text formatted in a particular style, or with particular formatting (make sure that you have ticked the box at Tools > Options > Edit > Keep Track of Formatting then click on a style name or formatting description and then click Select All near the top of the S&F pane). delete a custom style (hover over the style name, click the down arrow and choose Delete – if it's greyed out, the style is built-in and you can't delete built-in styles). modify an existing style (hover over the style name, click the down arrow and choose Modify). create a new style (click the New Style button near the top of the S&F pane). see what styles and formatting you have ever used in this document (in the Show box, choose Formatting in Use or Styles in use). apply a style to your text (for a paragraph style, click anywhere within the paragraph, then click the style name). You can use the Styles and Formatting pane to: What can I do with the Styles and Formatting pane? Word has not created new styles in your document (see Figure 4). These are combinations of a style and direct formatting that you have used in your document. They're not styles! Entries without a symbol have names like 'Body Text + Bold' or 'Heading 1 + Orange'. If, at Tools > Options > Edit, you tick the Keep Track of Formatting box, then in the Styles and Formatting task pane, you may see entries without a symbol. Big idea 4: Word doesn't create new styles! Word 2002 introduced two more: list styles and table styles. In early versions of Word, there were two kinds of styles: paragraph styles and character styles. The icons show you what type of style it is (see Figure 4). When Word shows you the list of styles in the Styles and Formatting pane, you'll see an icon next to the name of each style. Here, Body Text + Bold, Orange is a combination of a style (Body Text) and direct formatting (bold, orange) that you have, at some stage, used in this document. But it might be listing formatting you have used in your document. If you tick the Keep Track of Formatting box, then Word will keep track of the formatting you have ever used in this document.Īnd, the options in the Show box in the Styles and Formatting pane will reflect your choice (Figure 2 and Figure 3).įigure 4: Word isn't creating new styles for you. Back in the Styles and Formatting pane, in the Show box, choose All Styles.īig idea 2: Word 20 can keep track of the formatting you've used in the document. From the Category list, choose " All Styles". You'll now see the Format Settings dialog box. 
Microsoft's idea of 'All Styles' does not mean all the styles. On the right, you'll see the the Styles and Formatting task pane. That's akin to Boeing making a new jet and hiding the cockpit controls in a locked cupboard in the galley. Word comes with dozens of built in styles. If you're going to use Word effectively or efficiently, you need to know about styles.
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How can I see and use the old Format Styles dialog box instead of the new Styles and Formatting pane?īig idea 1: The Styles and Formatting pane doesn't list all your stylesįigure 1: How to see all your styles in Word 2003.Įvery bit of formatting in Word depends on styles, whether you choose them explicitly or not. What can I do with the Styles and Formatting pane?. Big idea 4: Word doesn't create new styles!. Big idea 3: The S&F pane identifies the type for each style. Big idea 2: Word 20 can keep track of the formatting you've used in the document. Big idea 1: The Styles and Formatting pane doesn't list all your styles. The screenshots here are from Word 2003, but broadly the information applies to Word 2002 and Word 2003. It's quite a change over the way that styles and formatting were handled in earlier versions of Word. In Word 2002, Microsoft introduced the Styles and Formatting pane. 
If you tick the box at Tools > Options > Edit > Keep Track of Formatting, then the Styles and Formatting pane will list all combinations of formatting ever used in the document. Quick Reference: Styles and Formatting Pane
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